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Today, Outlook 2016 for Mac is adding support for Google Calendar and Contacts—available first to our Office Insider Fast community. We’re excited to be delivering on these highly-requested features for Mac users and matching our Outlook apps for iOS and Android, providing Google Accounts with a more powerful way to stay in control of the day ahead.

While today marks the beginning of this rollout, we need your help to test drive and provide feedback on the experience. We will be closely managing the rollout to Insiders, expanding availability over the next several weeks, before becoming broadly available to Office 365 customers later this year.

Note: These improvements will become available to those who have Office 365 plans that include Office applications.

More than just email

Outlook for Mac has long supported connecting to and managing your Gmail. With these updates, Outlook will now also sync your Google Calendars and Contacts. The experience will be very similar to what you are familiar with in Outlook today, with support for all the core actions—such as add, delete, edit time and location. All changes will update back and forth with Gmail or Outlook for iOS and Android, so everything is in sync across all your devices.

Bringing the best features of Outlook to your Gmail account

Up to now, many of Outlook’s best and most advanced email features have only been available to those with an Outlook.com, Office 365 or Exchange email address. With these updates, you will also be able to take advantage of several of Outlook’s advanced features with your Gmail account, including Focused Inbox and richer experiences for travel reservations and package deliveries. Additional advanced features will become available as we roll these updates out more broadly.

How to get started

Outlook 2016 for Mac users who are part of the Office Insider Fast program will be the first to try this new feature. To become an Insider, simply open up Outlook, click Help > Check for Updates and then follow the directions found here.

Google Apps Sync For Mac

Not all Insiders will see the new Google Account experience right away. We will closely monitor feedback and expand the rollout over the next few weeks. Outlook will notify you when this feature becomes available, with a prompt asking you to add your Google Account. If you have an existing Google Account connected to Outlook, you can remove it after setting up the new experience.

If you ignore the initial prompt, you can add a Google Account at a later time by going to Tools > Accounts.

We are still fine-tuning the Google Account experience in Outlook for Mac and will provide regular updates to Insiders before releasing the features more broadly. You can help us improve the experience by providing feedback and identifying bugs by going to Help > Contact Support. See this list of known issues.

Got a suggestion for how to improve Outlook for Mac? Please suggest and vote on future feature ideas on our Outlook for Mac UserVoice page.

—The Outlook team

Google Backup And Sync App

There are over a billion Google Drive users, and 10% of them use a Mac to access their Google Drive. So, how do you harness all of the functionality of Google?

Read on to learn about the Google App sync for Mac and how to use it to increase your productivity. This app syncing across platforms allows your contacts, calendar, and mail to all be completely the same.

A Simple Guide to Google App Sync for Mac

Google is a powerful search engine, but it also has a suite of products to increase productivity in the workplace. To ensure that these applications help and not hurt you, all of the data across your various platforms must have the same information stored. Enter the Google App Sync function.

Keep in mind, G Suite is Google’s email service that allows you to use your own domain name ([email protected]), versus the standard gmail.com extension on your email. Companies that are working to brand their customer interactions use this function.

Syncing across applications works very similarly in both the traditional, fee, Gmail account, and the paid, G Suite account. (G Suite Accounts range from $6 – 25 per month.)

Google Apps that Can Be Synced

You can link the following applications with your Microsoft Outlook and Icloud accounts. As time goes on you can expect to have more opportunities for cross platform sharing.

• Mail
• Calendar
• Personal
• Contacts
• Notes
• Tasks
• Journal Entries.

How to Install Google App Sync – Mail

Let’s face it, we all live by our emails. On average, people have 1.75 email accounts and send approximately 293 billion emails a day. If you are feeling overwhelmed by your emails here is a way to sync them all to the same place- your Gmail or G Suite Account.

You have an option with your email syncing. You can choose to use a 3rd party app, like Postbox, or the traditional web-based email interface. The web interface works with all browsers (Safari, Firefox, or Chrome). If you choose a 3rd party app, make sure it works on an IMAP platform.

When you launch Apple Mail, enter your Gmail account and password, then click continue. It is not uncommon for you to have problems finding your Gmail address the first time through. If you do, it is usually an issue with IMAP access.

To enable IMAP access inside your Gmail account, go to Settings (the gear icon in the right corner of your inbox). Click on the gear icon then the Forwarding and POP/IMAP tab and enable IMAP. Make sure to save your changes.

Now you can go back to the setup process in the Apple Mail application. Keep in mind you may need to close your browser and reopen to set the changes.

IMAP access keeps the folder’s functionality on your desktop. As part of this change, all Gmail labels convert to folders. The reverse will now be true with sync if you create a folder on your desktop, it becomes a label in your Gmail account.

How to Install Google App Sync – Calendar

You can now sync Google Calendar and Apple’s iCal. This sync will connect your calendars across your iMac, iPad or iPhone. The result is a seamless calendar across all platforms.

To begin syncing your calendar, start by creating a CalDAV Account. On a Mac, open ICal, go to Preferences, then Accounts. Click the add(+) button to create a new account. The process is similar to the iPad and iPhone. Go to Settings, then Contacts & Calendars, click the add (+) button. Add a CalDAV account.

Now you must configure the CalDAV Account to your Gmail settings. Use www.google.com for the Server (www.google.mydomain.com) name and your full user name ([email protected] or [email protected]) and your Gmail password.

It is really that simple. The benefit is that now your calendars are synced across both platforms.

How to Install Google App Sync – Contacts

We have all experienced the frustration when you go to send an email and the contact is not listed in this account. Using Google App Sync will prevent this in the future. You can now sync your contacts across your phone, Mac and Gmail accounts.

Start by opening the Contacts application on your Mac. You find this from your launchpad (the rocket ship application). After you open Contacts, go to Preferences and click the Accounts icon. Next, you will click the add (+) button which is located at the bottom of the window.

You will now need to enter the following information. First, the Account Type is “CardDAV”, Username is your full Gmail username ([email protected] or [email protected]), then enter your password. The Server address is www.google.com

After the sync process is complete, any contacts made on your Mac will sync with your Google account, and any contacts made in your Google account will sync to your Mac.

You can also download Google Drive which will further help to boost your productivity and ensure you have the same data across all of your platforms.

Google apps are a powerful suite of products designed to promote collaboration and facilitate teamwork. If you are also a Mac user, it is easy to sync Google Apps across your Apple applications.

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Interesting related article: “What is an Application (App)?“